Accounts Receivable Specialist

Zelh is a fast-growing, passionate outsourcing company.

Our mission is to be the most reliable company by offering and maintaining consistently high-quality services.

We achieve the mission by fostering long-term relationships with customers, employees, and vendors. Personal attention, timely communication, and respect for all people are the basis of our business philosophy!

At this point, Zelh is looking for the Accounts Receivable Specialist to join our team.

The AR Specialist II is responsible for all accounts receivable tasks including the generation of bills and invoices. This position is responsible for direct communication with customers regarding invoices and billing questions. Responsibility includes maintaining accurate customer files to provide high levels of service.

Responsibilities:

• Invoicing/Billing: Process invoices on a daily and weekly basis with an emphasis on accuracy and meeting billing deadlines. Ability to understand bills of lading, contracts, and freight rates on shipments.

• Maintain an orderly up-to-date filing system of customer’s contract rates.

• Work with the financial and management staff as appropriate in performing the monthly accounting close processes.
  Accounts Receivable: Receive batched checks daily. Apply payment to the proper invoice.

• Post new entries to the accounts receivable ledger in the accounting system and update customer files. Proof entries against daily cash report.

• Make daily deposits with the bank and report daily/weekly receipts to the accounting system. Answer customer inquiries regarding statements or invoices.

• Collections: Research past due invoices that appear on the aging report. Mail collection letters to customers when applicable and include copies of past due invoices.

• Follow up with phone call/second mailing if necessary. Process approved adjustments and write-offs according to policy.

• Documentation/Reporting: Maintain a detailed record of correspondence and all actions.

• Print customer statements each month for mailing. Prepare monthly cash receipts journal, sales journal and accounts receivable aging report.

• Perform additional related duties and assignments as directed by Management
  
  Required Skills:

• Associate Degree or a minimum of 3 years of relevant experience in accounting.

• Knowledge of general office work such as filing, use of calculator, data entry and telephone preferably in an Account Receivable environment.

• Customer Service skills

• Proficiency in MS Excel and Word required.

• General knowledge of computerized accounting systems.

• Must be able to manage multiple concurrent tasks in a dynamic environment

• Strong communication skills

• Ability to successfully interface with individuals at all levels, including top management is essential.
  

  Working conditions:

  • Work schedule: Mon-Fr 8 am - 5 pm EST 

  • Office mode

  • Competitive Salary in USD

  • 10 business days of paid time off, 15 - after 2 years, 7 days of national holidays, 3 days of sick leaves

  • Team building and corporate events

  • Equipment provided

  • A supportive team